Answers on undefined area's in bookkeeping

  1. A. A G/L account can be assigned to a tech that will override the default G/L setup for Labor Sales as shown in the screen shot below:
  2. A.In E. System Setup B. Enter Sales/Tech, if a default wage is setup for a Tech here it will override the pay rate in Payroll. Caution: If you set up a Wage for a Shop Tech it will override the Burden Rate you have setup thus giving inaccurate labor costing reports.
  3. A.In E. System Setup B. Enter Sales/Tech, if a Shop Rate is setup for a Tech that rate will override the default shop rate setup for Labor.
  4. A.When setting up a Credit Card in E. and L. if a Y is setup under Bill To Card Name The Invoice or credit card will post as a charge sale under that account name.
  5. A-1.Pressing A to amend on the parts screen and Page Down opens up the following prompt. Notice that the G/L account is blank, the only time a G/L number should be here is if you wish to affect a separate G/L asset account than the default Inventory asset. Either delete out the G/L number or enter in the correct G/L number, print and bill and Update bookkeeping.
    1. A-2.Pressing A to amend on the labor screen and F6 while on a labor item brings up the following prompt.

    Notice that the G/L account is blank, the only time their should be a G/L number here is if you wish to affect a separate G/L revenue account than the one set up for Labor.

  6. A.When receiving items on a purchase order it will normally be referenced back to stock or an open WorkOrder or Sales Order.
    1. The Refer field tells the item where to go, in the first item in the above shot Refer is #740C, this item will not be received to stock or an open sale, but will be received to G/L #740C.
    2. If the Refer field has stock it will update quantities in Inventory and go to the G/L asset account assigned to that part in Inventory. If the Refer has a workorder number or Sales Order number it will be applied to the Workorder or Sales Order.
    3. When inserting a part onto a Purchase Order you will get the following prompts:

Notice the G/L # is blank, unless you wish to transact a different G/L than the default or the G/L set up on the part you will want to leave the G/L # blank.

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